Summarize internal meetings
Turn a recorded discussion into a structured record for follow-up.
STT
Choose meeting audio or videoMP3, WAV, M4A, AAC, OGG, MP4, WebM or MOV · up to 10 minutesFiles are not stored on Zavilo servers.About Meeting Minutes
Meeting Minutes turns meeting audio or video into an editable transcript organized by time. Speaker separation is optional, so you can keep a simple timestamped record or enable speaker labels when they are useful.
Common use cases
Capture decisions and action items
Create a working summary that highlights major points after transcription.
Review long calls faster
Use a generated meeting record as an index before returning to important audio sections.
How it works
1
The selected audio or video is transcribed into timestamped speech text.
2
The recognized content is organized into a meeting-oriented structure.
3
The generated record can include participant labels where the available speaker workflow supports them.
Privacy & file handling
Meeting processing is designed to stay on the device
The supported workflow processes the selected media locally rather than requiring the recording to be uploaded to Zavilo for transcription and structuring.
Limitations and important notes
- Generated minutes can omit nuance, mishear names or summarize a statement incorrectly.
- Speaker labels are estimates and should not be treated as identity verification.
- Important decisions, legal language and commitments should be checked against the original recording.
Meeting Minutes vs raw transcription
| Feature | Strength | Best use |
|---|---|---|
| Meeting Minutes | Structured overview of the discussion | Review, follow-up and action tracking |
| Audio / Video to Text | More complete transcript | Detailed quotation and timestamp review |
How to use Meeting Minutes
- 1
Choose a meeting audio or video file.
- 2
Select the meeting language and recognition quality.
- 3
Choose elapsed time or enter the actual meeting start time.
- 4
Optionally enable speaker separation and set the expected speaker count.
- 5
Review, copy or download the timestamped meeting record.
Tips for better results
- Use elapsed time when the exact meeting start time is unknown.
- For actual clock times, enter the confirmed meeting start time rather than relying on file timestamps.
- Enable speaker separation only when speaker labels are useful; the automatic result should be reviewed.
Frequently asked questions
Is speaker separation required?
No. Speaker separation is optional and is off by default.
Can the transcript show actual clock times?
Yes. Choose actual time and enter the confirmed meeting start time. Zavilo adds each transcript offset to that time.
Does this automatically summarize decisions or action items?
No. This version focuses on an editable timestamped meeting transcript.